Broken Arrow Municipal Authority
Meeting of: 05-20-2025
Title:
title
Approval of and authorization to purchase one (1) 2025 Ford Escape All Wheel Drive from Vance Country Ford pursuant of Oklahoma State Contract No. SW035 and approval of and authorization to execute Budget Transfer for Fiscal Year 2025
End
Background:
The Utilities Department requests approval to purchase a smaller SUV to be used by staff at the Water Treatment Plant. Although this vehicle was not originally budgeted, sufficient funds are available in Project 2554590 to cover the cost of the vehicle and its necessary accessories. Attached is the budget transfer form required to allocate funds for this purchase.
To ensure fiscal responsibility and compliance with procurement policies, the department intends to utilize Oklahoma Statewide Contract SW035 for this acquisition. Leveraging this contract secures competitive, pre-negotiated state pricing and streamlines the procurement process in accordance with state and municipal guidelines.
After reviewing available options under the contract, the Maintenance Services Division recommends the purchase of a Ford Escape. This model offers reliability and efficiency suitable for daily operational needs at the plant.
Vance Country Ford, an authorized vendor under State Contract SW035, is recommended for this purchase based on best value, availability, and compliance with state contract terms.
We respectfully request approval to proceed with the purchase through Vance Country Ford using the attached budget transfer and in alignment with Oklahoma Statewide Contract SW035.
Cost: $29,500
Funding Source: 2205405-570020
Requested By: Ryan Baze, Director of Maintenance Services
Approved By: City Manager's Office
Attachments: Vance Country Ford Quote 000Q15817, Budget Transfer
Recommendation:
recommend
Approval of and authorization to purchase one (1) 2025 Ford Escape All Wheel Drive from Vance Country Ford pursuant of Oklahoma State Contract# SW035 an...
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