Broken Arrow Municipal Authority
Meeting of: 06-16-2026
Title:
title
Approval of and authorization to execute the first renewal to Graham Mechanical HVAC LLC as the vendor for HVAC services under $2,500
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Background:
To improve service while decreasing costs, the Maintenance Services Department is recommending the renewal of the agreement with Graham Mechanical HVAC LLC under the terms of the original bid which allows for annual renewals. This renewal will cover the period of July 1, 2026, through June 30, 2027.
The City of Broken Arrow, through the Maintenance Services Department, solicited bids for HVAC services under $2,500 to ensure timely, efficient, and cost-effective maintenance and repairs for City facilities. The Purchasing Division issued Bid 25.166, which was sent to six vendors. Bids were publicly opened on June 4, 2025, and three responses were received. The opportunity was also advertised in the Tulsa World and on the City of Broken Arrow website to promote transparency and encourage competitive participation.
After a thorough evaluation of the bids, City staff recommends executing the first renewal to Graham Mechanical. Graham Mechanical has consistently provided high-quality service to the City, and staff are confident in their continued ability to deliver reliable and responsive HVAC support.
Cost: Stated in proposal
Funding Source: Various Funding Sources
Requested By: Ryan Baze, Director of Maintenance Services
Approved By: City Manager’s Office
Attachments: Graham Mechanical Bid Doc’s, Signed HVAC_Renewal-26-27-_City_Council__BAMA, BID#25.166-HVAC Services under $2500-TABULATION
Recommendation:
recommend
Approval of and authorization to execute the first renewal to Graham Mechanical HVAC LLC as the vendor for HVAC services under $2,500
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