Broken Arrow City Council
Meeting of: 09-01-2015
To: Chairman and Authority Members
From: Street and Storm Water Department
Title:
title
Approval of and authorization to purchase a cab tractor for the Streets and Storm Water Department from Stewart Martin Kubota pursuant to the State of Oklahoma farm equipment contract
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Background:
The Streets and Stormwater Department budgeted for the purchase of a cab tractor. Funds for this purchase are available in the Broken Arrow Municipal Authority (BAMA) Capital Outlay Fund in the amount of $50,000.00.
This machinery will be purchased under the Oklahoma statewide Contract for Agriculture, Trees and Brush Maintenance Equipment (Tractors, Implements, Attachments, Cutters, Boom mowers, Chippers, Grinders, Tree Saws, Mulchers, Sprayers, Material Handling, Rakes, Wood chippers, Brush, Shredders, Stump Grinders, Trommels, Tillage) number SW196. All State Departments, Boards, Commissions, Agencies and Institutions, as well as Counties, School Districts and Municipalities may purchase farm equipment from this contract.
Section 2-27 of the Broken Arrow Code addresses exceptions to the established competitive bidding process. It provides that supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set by the state purchasing agency or any other state agency authorized to regulate pricing for items purchased by the state are excepted from formal competitive bidding. Purchase from the state contract is, therefore, authorized under City ordinance.
Traditionally, it was the practice of the Logistics Division to seek bids for vehicles, supplies, materials, and equipment, in addition to providing the City Council with options for purchase from the State Contract. However, seeking bids when there is a product available on the State contract that meets the necessary specifications significantly ...
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