Broken Arrow City Council
Meeting of: 10-21-2025
Title:
title
Approval of and authorization to donate a quantity of decommissioned office phones to a nonprofit information technology organization that specializes in providing information technology for other nonprofits
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Background:
As approved by City Council, the City has implemented a modern, cloud-based telephone system after the previous legacy telephone system surpassed its end of life. As the older Cisco made telephone devices are not compatible or able to be used in any capacity, they have been retired from service. The IT Department recommends donating this equipment for the following reasons:
- Limited Internal Utility: The devices are incompatible with the City’s current phone system and cannot be repurposed for internal use.
- Secondary Market Value: While the devices may retain some residual value on the secondary market, realizing that value would require the City to identify a buyer, manage the sale process, and ensure compliance with applicable surplus property procedures.
- Administrative Efficiency: Donation offers a more expedient and resource-efficient method of disposition, avoiding the administrative burden associated with resale.
- Public Benefit: The proposed recipient is a nonprofit IT organization that refurbishes and redistributes technology to nonprofit organizations within the county. This donation would support digital inclusion efforts and align with the City’s broader community engagement and sustainability goals.
Cost: $
Funding Source: N/A
Requested By: Scott Carr, IT Director
Approved By: City Manager’s Office
Attachments: N/A
Recommendation:
recommend
Approve and authorize the donation of a quantity of decommissioned office phones to a nonprofit information technology organization that specializes in providing information technology for other nonprofits
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