Broken Arrow City Council
Meeting of: 12-16-2025
Title:
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Approval of and authorization to execute the Purchase of one (1) Ford Crew Cab F-250 from Vance Country Ford pursuant to the Oklahoma State purchasing contract SW0035 for the Solid Waste and Recycling Department
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Background:
Funds have been approved for the purchase of one (1) Chevrolet Tahoe for the Solid Waste Division of the Solid Waste & Recycling Department. The department has identified a greater need to replace unit #1338 which is a 3/4 ton crew cab 4x4, and would like to utilize those funds for that purpose. This unit is utilized as a Manager's vehicle as well as a medium duty pickup for rural routes during inclement weather, and to pull trailers for event promotions. This acquisition is identified under Project Number 2650010 in Vehicle Replacement Fund portion of the FY2026 budget with $75,000 allocated for the purchase of a Chevrolet Tahoe. A project budget transfer will be executed to utilize these funds for this purchase.
To maximize resources and achieve cost efficiencies, staff recommends procuring the vehicle through the Oklahoma Statewide Contract SW0035. This contract allows municipal agencies across Oklahoma to purchase vehicles at pre-negotiated state contract pricing, eliminating the need for a separate bid process while providing substantial cost and administrative savings. Utilizing State Contract SW0035 ensures compliance with budgetary constraints while securing a durable, high-quality asset for the Utilities Department.
Section 2-27(b)(5) of the Broken Arrow Code of Ordinances provides an exception to the competitive bidding process for supplies, materials, equipment, or contractual services purchased at a price not exceeding that set by the state purchasing agency, any other state agency authorized to regulate prices, or from purchasing consortiums.
In addition, Section V.d of the Broken Arrow Purchasing Manual authorizes purchases from "the state contract or othe...
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