Broken Arrow City Council
Meeting of: 02-03-2026
Title:
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Approval of and authorization for purchase and installation of (9) HVAC Replacement Split Systems for the City of Broken Arrow Training Center Phase 2 Facility, from Trane Company pursuant to the OMNIA Partners Purchasing Cooperative
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Background:
The Maintenance Services Division has budgeted for the purchase of HVAC replacement units for the Training Center Phase 2 Facility. Funds for this project were approved by the governing body for the FY2026 budget as project 2635110 in the amount of $525,000. A bid has been received from Trane Company, through the OMNIA Cooperative Purchasing contract Racine #3341 for the purchase and installation of (9) HVAC split systems for the amount of $336,995.00 with a 5yr Parts/7yr Compressor AND 5yr Labor Warranty on defective parts included for the quoted equipment.
The HVAC systems that currently serve the facility have reached the end of their 20-year expected life-cycles. The life-cycle frequency for this equipment type has proven to be advantageous to the organization because it accounts for several factors including, expected serviceable life, downtime estimation, and repair part(s) availability; all of which contribute to the total cost of ownership for the specific equipment as well as the facility as a whole.
Section 2-27 (b)(5) of the Broken Arrow Code of Ordinances addresses exceptions to the established competitive bidding process. Supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set therefore by the state purchasing agency or any other state agency authorized to regulate prices for things purchased by the state (whether such price is determined by a contract negotiated with a vendor or otherwise); or from purchasing consortiums.
Section V.d of the Broken Arrow Purchasing Manual authorizes purchases from "the state contract or other purchasing consortiums," stating that such purchases eliminate...
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