Broken Arrow City Council
Meeting of: 07-07-2015
To: Mayor and City Council
From: General Services Department
Title:
title
Consideration, discussion, and possible approval to purchase a 3/4 ton crew cab pickup for the Fire Department from John Vance Motors pursuant to the State of Oklahoma vehicle contract
End
Background:
The Fire Department has budgeted for the purchase of a 3/4 ton crew cab pickup. Funds for this purchase are available in the Sales Tax Capital Improvement Fund in the amount of $41,495.00.
This vehicle will be purchased under the Oklahoma Statewide Contract for Passenger Vehicles, Light Duty Trucks, and Law Enforcement Vehicles number SW035. All State Departments, Boards, Commissions, Agencies and Institutions, as well as Counties, School Districts and Municipalities may purchase vehicles from this contract. Pricing under this contract is good until August 31, 2015.
Section 2-27 of the Broken Arrow Code addresses exceptions to the established competitive bidding process. It provides that supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set by the state purchasing agency or any other state agency authorized to regulate pricing for items purchased by the state are excepted from formal competitive bidding. Purchase from the state contract is, therefore, authorized under City ordinance.
Traditionally, it was the practice of the Logistics Division to seek bids for vehicles, supplies, materials, and equipment, in addition to providing the City Council with options for purchase from the State Contract. However, seeking bids when there is a product available on the State Contract that meets the necessary specifications, significantly extends the timeframe required to acquire the product. Additionally, it takes a considerable amount of Logistics Department staff time to assimilate the relevant information from the various Departments, prepare the specifications and com...
Click here for full text