Broken Arrow Municipal Authority
Meeting of: 05-06-2025
Title:
title
Approval of and authorization to purchase one (1) F-150 Crew Cab 4x4 from Vance Country Ford pursuant of Oklahoma State Contract# SW035 and approval of and authorization to execute Budget Transfer for Fiscal Year 2025
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Background:
This request is to replace Unit 1531, which has had 10 years of service and has repair costs exceeding 50% of the vehicle’s current value, triggering replacement in accordance with the best practices recommended by Fleet Maintenance. This vehicle was not budgeted for, but there are funds available in project 2554590 to cover the vehicle and accessories. Attached is the budget transfer necessary to transfer the need for funds.
To ensure fiscal responsibility and adherence to procurement policies, the Utilities Department intends to utilize Oklahoma Statewide Contract SW035 for this purchase. Leveraging this contract secures competitive state pricing while meeting operational needs.
After evaluating available options, the Maintenance Services Department recommends the purchase of a Ford F-150 Crew Cab under State Contract SW035. This contract allows municipalities to acquire vehicles at pre-negotiated pricing, offering significant cost savings and ensuring compliance with purchasing regulations.
Based on the best value and availability, it is recommended that the purchase be awarded to Vance Country Ford, the authorized vendor under the statewide contract.
Cost: $47,600
Funding Source: 2554800-2205415-570020
Requested By: Ryan Baze, Director of Maintenance Services
Approved By: City Manager’s Office
Attachments: Vance Country Ford Quote 000Q16843, Budget Transfer
Recommendation:
recommend
Approval of and authorization to purchase one (1) F-150 Crew Cab 4x4 from Vance Country Ford pursuant of Oklahoma State Contract# SW035 and approval of and authorization to execute Budget Transfer for Fiscal Year 2025
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