Broken Arrow Municipal Authority
Meeting of: 06-17-2024
Title:
title
Approval of and authorization to execute a service agreement quote with Donohue Commercial as primary, with Polar Bear Jack’s, Jackson Mechanical, and Airco Service as secondary vendors based on response time for heating, ventilation, and air conditioning services
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Background:
In an effort to improve service while decreasing costs, the Maintenance Services Department has solicited quotes from HVAC (heating, ventilation, air conditioning) service companies to provide required services on an as needed bases July 1, 2024, through June 30, 2025. The Purchasing Division solicited the quotation package to four (4) vendors, and The City of Broken Arrow received seven (7) bids. Staff would like to award the contract to Donohue Commercial as primary, with Polar Bear Jack’s, Jackson Mechanical, and Airco Service as secondary vendors based on response time.
This quote does not replace the normal bidding process for projects over $2,500.00 nor does it lock the City of Broken Arrow into using the selected service company. In the event the City of Broken Arrow feels an estimate for requested work is too high, the City of Broken Arrow may bid that work as a separate request for quotes.
Cost: Hourly rate as set out in the agreement
Funding Source: Various departmental operational accounts
Requested By: Ryan Baze, Maintenance Services Director
Approved By: City Manager’s Office
Attachments: Bid tab for bid #24.154
Recommendation:
recommend
Approve and authorize the execution of a service agreement quote with Donohue Commercial as primary, with Polar Bear Jack’s ,Jackson Mechanical, and Airco Service as secondary vendors based on response time for heating, ventilation, and air conditioning services.
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