Broken Arrow City Council
Meeting of: 11-16-2026
Title:
title
Consideration, discussion, and possible approval to purchase three (3) Pierce fire apparatuses, consisting of two (2) ladder trucks and one (1) pumper, from Conrad Fire Equipment, Inc. pursuant to the Houston-Galveston Area Council (HGACBuy) contract, using the “prepay” option, for the Fire Department and approve and authorize the execution of Budget Amendment Number 27 for Fiscal Year 2026
End
Background:
Fire truck manufacturers estimate that a new apparatus ordered today would be ready for delivery in approximately forty (40) months, with delivery of these apparatuses anticipated in the spring of 2030. The Fire Department is requesting to purchase three (3) fire apparatuses with an appropriation from the Fire Sales Tax Fund balance with the intent to reimburse the Fire Sales Tax Fund for the apparatuses from future 2026 General Obligation (GO) Bond sales in series 2027, 2028, and 2029. Budget Amendment #27 appropriates the funds for this purchase from Public Safety Sales Tax Fund-Fire fund balance. The reimbursement resolution, Resolution #1786 is included as an item in the Consent portion of this agenda.
The two (2) new ladder trucks would replace two (2) 2019 frontline ladder trucks (Ladder 2 and Ladder 6), which would move to reserve status. Two (2) 2010 ladder trucks would then be declared surplus. The new pumper would replace a 2020 frontline pumper (Engine 3), which would move to reserve status, and a 2002 pumper would be declared surplus.
H-GAC's Cooperative Purchasing Program, known as HGACBuy, was established pursuant to Texas Interlocal Cooperation Act. The Act allows local governments and certain non-profits to contract or agree under the terms of the Act to make purchases or provide purchasing services and other administrative functions appropriately established by another government entity.
At the July 17, 2018 City Council Meeting, the Council approved of an Interlocal Contract (ILC) between the City of Broken Arrow and HGACBuy giving the City access to HGACBuy contracts. By entering into this agreement, the City was able to verify that H-GAC’s competitive bidding processes are in accordance with Oklahoma State Competitive Bid Act and City purchasing requirements.
Pierce manufacturing routinely secures a loan to build each apparatus. The interest from that loan is passed along in the final purchase price of the vehicle if payment is made upon delivery. Pierce offers a “pre-payment discount” if payment is made upon ordering the vehicle, since the loan interest can be avoided. The combined prepayment discount for these three (3) Pierce apparatuses is $403,144.23. The funds for this purchase are currently available should Council choose to accept the “pre-payment discount”. Because the City would pay the full purchase price approximately forty (40) months in advance of delivery, a Performance Bond is required. If the City chooses to prepay, Conrad Fire Equipment, Inc. will provide a Performance Bond to the City in the amount of the full purchase price that will protect the financial investment that is being prepaid until the apparatuses are delivered and accepted by the City.
Cost: $4,186,237.09
Funding Source: Fire Sales Tax Fund (to be reimbursed from 2026 GO Bond proceeds)
Requested By: Jeremy Moore, Fire Chief
Approved By: City Manager’s Office
Attachments: Quote 1346 & 1348
HGAC 1346
HGAC 1348
Performance Bond 1346
Performance Bond 1348
Budget Amendment 27
Resolution 1786
Recommendation:
recommend
Approve and authorize the purchase of three (3) Pierce fire apparatuses, consisting of two (2) ladder trucks and one (1) pumper, from Conrad Fire Equipment, Inc. pursuant to the Houston-Galveston Area Council (HGACBuy) contract, using the “prepay” option, for the Fire Department and approve and authorize the execution of Budget Amendment Number 27 for Fiscal Year 2026.
end