Broken Arrow City Council
Meeting of: 02-02-2016
To: Mayor and City Council
From: Office of City Manager
Title:
title
Approval of and authorization to purchase 10 Dell Latitude 14 Rugged 5404 Laptop Computers for the Police Department (mobile data system) pursuant to the Western States Contracting Alliance as bid by the Central Purchasing Division of the Department of Central Services for the State of Oklahoma (the State Contract)
End
Background:
Over the course of several months, the Police Department has researched and tested computer laptops, mobile computer docks, and mounts for its in-car mobile data solution. That testing resulted in the best solution for the Department’s mobile data needs as being the Dell Latitude 14 Rugged (5404) laptop, the Havis Dell mobile dock, and the Havis passenger side mount package.
Section 2-27 of the Broken Arrow Code addresses exceptions to competitive bidding. It provides that supplies, materials, equipment, or contractual services, when purchases at a price not exceeding a price set therefore by the state purchasing agency or any other state agency authorized to regulate prices for things purchased by the state, regardless of whether such price is determined by a contract negotiated with a vendor or otherwise, may be acquired without competitive bidding.
The Central Purchasing Division of the Department of Central Services for the State of Oklahoma has entered into a contract under the Western States Contracting Alliance for computers and peripherals. Because of this exception in the code, the city may purchase the necessary mobile data hardware for this project from the state contract.
Based upon the state contract and specifically based on the guidelines provided in the Western States Contracting Alliance (WSCA) computers and peripherals, staff recommends the Dell Latitude 14 Rugged 5404 laptop (WSCA B27160/OK-1946) for the police department’s in-car computer, as well as, the Havis brand Dell mobile dock, and the Havis brand passenger side mount package for mobile installation. The Dell quote represents the cost per laptop. The total expenditure will also include Dell factory imaging of the laptop at $25 per laptop and Dell on-site in-car installation.
Funds have been appropriated and are available from the Sales Tax Capital Improvement Fund in the amount of $35,000 for MDTs and docks for new police recruits. Staff recommends that the Council approve the purchase.
Cost: $27,360.00
Prepared By: David N. Boggs, Chief of Police
Reviewed By: Police Department
Finance Department
Legal Department
Acting Assistant City Manager
Approved By: Michael Spurgeon, City Manager
Attachments: Dell Quotation# 709171845
Recommendation: Approve the purchase of 10 Dell Latitude 14 Rugged 5404 Laptop Computers for the Police Department pursuant to the Western States Contracting Alliance as bid by the Central Purchasing Division of the Department of Central Services for the State of Oklahoma.