LEGISLATIVE RESEARCH CENTER
File #: 16-547    Name:
Type: Consent Item Status: Passed
File created: 5/10/2016 In control: Broken Arrow City Council
On agenda: 5/17/2016 Final action: 5/17/2016
Title: Approval of and authorization to pay additional cost of oversight of the Non-Participating Costs of the Midway Road and East 101st Street Project (Project No. STPY-173D(177)UR, State Job No. 28905(04)), and seek reimbursement from the other local entities
Attachments: 1. 160420 ODOT Invoice Addl Const Mgmt Costs, 2. 160426 ODOT 2nd Invoice Breakdown

Broken Arrow City Council

                                                                                               Meeting of: 05-17-16

                                                                                    

To:                     Mayor and City Council

From:                     Department of Engineering and Construction

Title: 

title

                     Approval of and authorization to pay additional cost of oversight of the Non-Participating Costs of the Midway Road and East 101st Street Project (Project No. STPY-173D(177)UR, State Job No. 28905(04)), and seek reimbursement from the other local entities

End

Background:

Since 2010, the Oklahoma Department of Transportation (ODOT), the City of Coweta, Wagoner County, and the City of Broken Arrow have been working on the Midway Road and East 101st Street project to improve the arterial streets leading from State Highway 51 and the Muskogee Turnpike to the new Armed Forces Reserve Center (AFRC) on 101st Street east of Midway Road.  Now ODOT is preparing to start construction and has engaged Garver L.L.C. to inspect the work.  At its March 1, 2016 meeting, the City Council approved payment of the City’s share of the non-participating cost (Rural Water District No. 4 [RWD#4] relocation in kind).  After receiving the proportional shares from Coweta, Wagoner County, and RWD#4,  ODOT is now invoicing Broken Arrow, the local sponsor, for additional costs in the amount of $3,323.73 for Garver’s inspection of the RWD#4 relocation and upgrade.  In order to expedite the project and avoid a long delay in the start of construction, Staff recommends that the City, as the Sponsor of the Project, pay the additional invoice and collect the other local entities’ shares as reimbursements.

 

A copy of the ODOT invoice and a spreadsheet showing the division of the additional cost are attached.  Monies are available in the Sales Tax Capital Improvement Fund. 


Cost:                                                                $3,323.73 ($2,664.54 to be reimbursed by others)

Prepared By:                                           Jeff Bigby, Acting Director of Engineering and Construction

Reviewed By:                                          Finance Department
            Assistant City Manager - Operations
            Legal Department                                   

 

Approved By:                      Michael L. Spurgeon, City Manager
                               

Attachments:                                          ODOT Invoice
                                    Breakdown of Additional Non-Participating Inspection Costs

 

Recommendation:

Approve and authorize payment of additional cost of oversight of the Non-Participating Costs of the Midway Road and East 101st Street Project, and seek reimbursement from the other local entities