Broken Arrow City Council
Meeting of: 06-20-2016
To: Mayor and City Council
From: Office of City Manager
Title:
title
Approval of bids received, and award of the most advantageous bid to Jack Clancy Associates for the Police Department promotional testing process
End
Background:
There will be two (2) Captain Positions vacant as of August 1, 2016. The subsequent promotional process will also create vacancies for Sergeant and possibly the Corporal rank. A selection process is necessary to identify competent candidates for the Police Chief’s selection. It is possible that within the next year, there may be other such vacancies that would require additional promotional testing processes. To address the current need for testing and any such other promotional testing that might be required within the next year, the Human Resources Department and Police Department requested cost proposals from various testing companies to administer both written and assessment center promotional examinations. This testing could occur for the ranks of Police Captain, Police Sergeant and Police Corporal. The maximum number of candidates for all ranks combined is 88, but the actual numbers of candidates that may choose to participate in any particular examination is unknown at this time.
The potential vendors were provided with the requirements for the Police Department’s Promotional Process, and the applicable Article from the Collective Bargaining Agreement. The Human Resources Department and the Police Department solicited Requests for Proposal from numerous vendors throughout the United States and received four (4) quotes.
The Police Chief reviewed the RFP responses and determined Jack Clancy Associates was the most advantageous based upon past performance and competitive pricing. Because the cost of the testing process is directly related to the number of candidates and whether the process involves an assessment center, the exact cost for any given exam cannot be known at this time.
The Police Chief reviewed the RFP responses and determined Jack Clancy Associates was the most advantageous based upon past performance and competitive pricing. Because the cost of the testing process is directly related to the number of candidates and whether the process involves an assessment center, the exact cost for any given exam cannot be known at this time.
The projected costs for any particular exam, will vary based upon the number of candidates, but the total is not expected to exceed $35,500.00.
Cost: Estimated up to $35,500.00
Prepared By: David N. Boggs, Chief of Police
Reviewed By: Police Department
Finance Department
Legal Department
Acting Assistant City Manager - Administration
Approved By: Michael L. Spurgeon, City Manager
Attachments: Jack Clancy Associates Cost Proposal
Recommendation: Award the most advantageous bid to Jack Clancy Associates for the Police Department promotional testing process.