Broken Arrow City Council
Meeting of: 1/16/24
Title:
title
Consideration, discussion, and possible approval of a budget transfer to re-furbish and re-mount one (1) 2019 AEV ambulance by Professional Ambulance Service DBA SERVS; and also purchase one (1) Horton Ambulance from SERVS including the additional equipment needed from Stryker
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Background:
Professional Ambulance Sales & Service, DBA SERVS sells both AEV and Horton ambulances. The Fire Department asked them to find any available cab and chassis and/or ambulances in the United States in an attempt to maintain the ambulance fleet. They were only able to locate one Horton ambulance and believe they can locate one Ford F550 cab and chassis.
The Council previously approved $600,000 to remount three (3) ambulances for the Fire Department as part of the STCI budget for FY2024. However, due to challenges in obtaining sufficient cab and chassis for remounting three (3) 2019 ambulances, the Fire Department is requesting to reallocate some of those funds. Staff recommends continuing to remount one ambulance as planned, but then reallocating the remaining funds combined with other surplus Sales Tax Capital Improvement (STCI) funds to purchase one new fully equipped Horton Ambulance.
The Horton is built and only needs paint, Broken Arrow Fire Department graphics, an auto-loader, radios, and state licensing to be ready for service. If the purchase is approved, the fire department should be able to place it in service this spring.
The Horton ambulance may be purchased using one of the buying consortiums which comply with the competitive bidding process. In the past the city has used the BuyBoard pre-payment purchasing option to save time and money on the purchase of ambulances, and we recommend utilizing this process again.
BuyBoard is a procurement source for government agencies. All vendors contracted with BuyBoard are those offering the best prices to governmental entities. They also meet the criteria required of competitive bidding and are in accordance with Oklahoma State Competitive Bid Act and City purchasing requirements.
It is important to note that the additional equipment needed from Stryker, (Stryker power loader, power cot, and five-year (5) service plan) is included in this Council request. These additional items are necessary for a fully equipped ambulance and Styker’s quote is $71,980.09.
The SERVS quote for the outright purchase of one 2024 Horton ambulance on a Ford F550 chassis is $371,791.
SERVS will remount and refurbish the patient compartment of a current 2019 ambulance onto a new Ford 550 cab and chassis at an estimated cost $190,000 as soon as a cab and chassis is located. The city will also receive an estimated cab and chassis trade in credit of $10,000 from the 2019 cab and chassis.
Cost: $623,771.09
Funding Source: Sales Tax Capital Improvement
Requested By: Jeremy Moore, Fire Chief
Approved By: City Manager’s Office
Attachments: Budget Transfer Form
Horton Quote
Powerload Quote
Recommendation:
recommend
Approve and authorize a budget transfer to re-furbish and re-mount one (1) 2019 AEV ambulance by Professional Ambulance Service DBA SERVS; and also purchase one (1) Horton Ambulance from SERVS including the additional equipment needed from Stryker
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