Broken Arrow City Council
Meeting of: 04-05-2016
To: Mayor and City Council
From: Information Technology Department
Title:
title
Approval of and authorization to execute Change Orders 1-5 to the System Installation Agreement with Ford Audio-Video for integrating equipment utilized in the video production system, adding controls for cameras, installation of a new countdown timer system, installation of executive session lighting outside the Council Chambers, and adding equipment to activate the LED lights at the base of dais microphones (originally purchased pursuant to the State contract)
End
Background:
At the August 4th, 2015 meeting the city council approved the purchase of a video and broadcast lighting/dimming system for the City Council Chambers from Ford Audio-Video. During the installation of these systems additional capabilities were requested and some equipment needed to be changed out due to unforeseen incompatibility.
The items in these amendments include exchanging equipment utilized in the video production system, adding controls for confidence cameras, installation of a new countdown timer system, installation of executive session lighting outside the council chambers and adding equipment to activate the LED lights at the base of each microphone for better visual awareness to council members that the microphones are active.
The original agreement total was $182,638.24 and with these amendments the new agreement total is $193,259.59. Funding for the additional expenditure will come from the Sales Tax Capital Improvement Fund.
Cost: $ 10,621.35
Prepared By: Stephen D Steward, IT Director
Reviewed By: Legal Department
Assistant City Manager
Approved By: Michael L. Spurgeon, City Manager
Attachments: Ford Audio-Video Amendments Numbers 1-5
Recommendation:
Approve Change Orders 1-5 to the System Installation Agreement with Ford Audio-Video.