Broken Arrow City Council
Meeting of: 05-03-2016
To: Mayor and City Council
From: Office of the Information Technology Director
Title:
title
Waiver of Formal Competitive Bidding, and approval of and authorization to purchase a 2017 Ford Utility Interceptor SUV (sport utility vehicle) from Bob Hurley Ford pursuant to the Oklahoma statewide vehicle contract for the Information Technology Department
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Background:
The Information Technology Department is in need of a sport utility vehicle (SUV). Purchase of the SUV is proposed under the Oklahoma Statewide Contract for Passenger Vehicles and Light Duty Trucks number SW035. All State Departments, Boards, Commissions, Agencies and Institutions, as well as Counties, School Districts and Municipalities may purchase vehicles from this contract. Pricing under this contract is good until September 14, 2016.
Section 2-27 of the Broken Arrow Code addresses exceptions to the established competitive bidding process. It provides that supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set by the state purchasing agency or any other state agency authorized to regulate pricing for items purchased by the state are excepted from formal competitive bidding. Purchase from the state contract is, therefore, authorized under City ordinance.
The bid tabulation includes all vendors submitting bids for this type of SUV under this contract. The Information Technology Department recommends the state bid from Bob Hurley Ford for a 2017 Ford Interceptor SUV as the most advantageous bid. The price for the SUV, with options calculated is $28,267.00. Base pricing and selected options are reflected in the attached bid tabulation. Funds for this purchase are budgeted in the Sales Tax Capital Improvement Fund.
Cost: $28,267.00
Prepared By: Stephen D Steward, Information Technology Director
Reviewed By: Lee Zirk, General Services Director
Acting Assistant City Manager - Administration
Legal Department
Approved By: Michael L. Spurgeon, City Manager
Attachments: Bid Tabulation
Recommendation:
Approve the purchase a 2017 Ford Utility Interceptor from Bob Hurley Ford pursuant to the Oklahoma statewide vehicle contract for the Information Technology Department.