Broken Arrow City Council
Meeting of: 07-21-2015
To: Mayor and City Council
From: Office of Parks and Recreation
Title:
title
Approval of and authorization to execute a Use Agreement with the Broken Arrow Genealogical Society for fiscal year 2015-16
End
Background:
The attached Use Agreement permits the Broken Arrow Genealogical Society to use the Broken Arrow History Museum. Previously, the activities and uses of the Genealogical Society were included in the Broken Arrow Historical Society Use Agreement. This year, Staff is recommending a separate agreement. The following highlights the important features of the proposed Use agreement:
I. The Genealogical Society utilizes the space referred to as the Genealogy Library located inside the Broken Arrow History Museum. This area is specified in Attachment A of the Genealogical Society Use Agreement
II. The City agrees to pay for the electrical and natural gas costs of the premises during the full term of this agreement, not to exceed $3,600.00 per calendar year.
III. The City shall maintain, replace or repair any major maintenance item that is not considered routine in nature of the premises.
IV. The Broken Arrow Genealogical Society is to perform all custodial duties of the premises as needed.
V. The Broken Arrow Genealogical Society is to maintain, replace or repair any minor maintenance item that is considered routine in nature of the premises. This includes unstopping of sinks and lavatories, replacing light bulbs, setting thermostats and pest control.
VI. Term - Date to reflect expiration date of Use Agreement to be June 30, 2016.
VII. The Broken Arrow Genealogical Society acknowledges that access to mechanical rooms and the equipment herein is restricted to qualified City personnel and approved contractors. These areas are to remain locked and free from obstruction.
VIII. The City of Broken Arrow shall provide a commercial dumpster
This Use Agreement will commence upon execution and end on June 30, 2016.
Cost: Not to exceed $3,600.00 per calendar year
Prepared By: Scott Esmond, Parks and Recreation Director
Reviewed By: Legal Department
Finance Department
General Services Department
Assistant City Manager
Approved By: Russell M. Gale, Acting City Manager
Attachments: Proposed Broken Arrow Genealogical Society Use Agreement
Recommendation:
Approve the Use Agreement and authorize its execution.
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