Broken Arrow City Council
Meeting of: 11-01-2016
To: Mayor and City Council
From: Development Services Department
Title:
title
Approval of and authorization to purchase one Dodge Ram 1500 Crew Cab four-wheel drive Pickup from John Vance Motors pursuant to the State Contract for Development Services Department
End
Background:
Development Services Department has budgeted for the purchase of a 1/2 ton crew cab 4x4 pickup. Funds are available in the STCI budget under project 171403 in the amount of $28,000.00.
This vehicle will be purchased under the Oklahoma Statewide Contract for Passenger Vehicles, Light Duty Trucks, and Law Enforcement Vehicles. All State Departments, Boards, Commissions, Agencies and Institutions, as well as Counties, School Districts and Municipalities may purchase vehicles from this contract. Pricing under this contract is good until November 14, 2016.
Section 2-27 of the Broken Arrow Code addresses exceptions to established competitive bidding process. It provides that supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set by the state purchasing agency or any other state agency authorized to regulate pricing for items purchased by the state are excepted from the requirement of formal competitive bidding. Purchase from the state contract is, therefore, authorized under City ordinance.
Base pricing and selected options are reflected in the attached bid tabulation. The bid tabulation also includes all venders submitting bids for this vehicle under State Contract. The Development Services department has identified the Dodge Ram 1500 Crew Cab 4x4 Pickup from John Vance Motors at a cost of $27,811.00, as the vehicle best suited for their needs and, therefore, recommends its purchase from the State of Oklahoma vehicle contract.
Cost: $27,811.00
Prepared By: Joe Williford, MCP, Chief Building Inspector
Reviewed By: Development Services Department
Finance department
Assistant City Manager - Operations
Legal Department
Approved By: Michael Spurgeon, City Manager
Attachments: Bid tab for ½ Ton Crew Cab Pickups
Recommendation:
Approve the purchase of one Dodge Ram 1500 Crew Cab 4x4 Pickup from John Vance Motors pursuant to the Oklahoma statewide vehicle contract.