Broken Arrow Municipal Authority
Meeting of: 04-21-2026
Title:
title
Approval of and authorization to execute a contract with Trans-Tel Central for the Fiber Connection from Raw Water Pump Station project; (#2654270)
End
Background:
The Utilities Department, in conjunction with the Information Technology (IT) Department, developed a capital improvement plan to install critical operational communications at the Verdigris River Water Treatment Plant from the Raw Water Intake Structure to the main Administration and Operations Building. Through this construction contract, a new 12-strand fiber optic cable will be installed from the Communications Tower to the Raw Water Intake structure on the Verdigris River via multiple installation methods which include: trenched in conduit, bored in conduit, and aerial hung fiber on PSO Poles over a total length of approximately 1.6 Miles. The contract includes all terminations and connections at the communications tower and at the raw water structure.
In conjunction with Ordinance No. 3755, Section 2-27(b), Exception 8, the City Manager has waived the requirement for the City to follow our formal Competitive Bid process due to the specific public benefit directly associated with the timing of the work to perform. The formal Competitive Bid process generally takes about 70 to 85 days to reach a point to commence with construction. If the City adheres to this requirement, then construction most likely will not start until around August 2026. This date is well into our typical high water usage season. Because communication of this treatment element is so critical to the process of our drinking water, Staff recommends that this specific requirement be waived so that construction can begin in May 2026. A full 3 months in advance of following the required procedure. The City Manager agreed with Staff’s recommendation and waived the requirement as specified in the ordinance identified above.
Instead, Staff solicited Proposal of Work from multiple regional telecommunications contractors, which (3) responsible quotes were received. The lowest responsible quotation received was through Trans-Tel Central of Norman, Oklahoma with a total proposal of $66,495.40. The funds for this purchase are available within the Utilities Capital budget for FY26’ project #2654270.
Staff recommends award to Trans-Tel Central in the amount of $66,495.40, following the purchasing guidelines set forth within Section V. of the Broken Arrow Purchasing Manual and Ordinance 3755.
Cost: $66,495.40
Funding Source: BAMA Utilities Capital Funds Project -2654270
Requested By: Timothy Robins, PE - Director of Utilities
Approved By: City Manager’s Office
Attachments: 2654270 VRTWP Fiber Proposal - Trans-Tel Central; Appendix A - Site Plan
Recommendation:
recommend
Approve and authorize the execution of a contract with Trans-Tel Central for the Fiber Connection from Raw Water Pump Station project; (#2654270)
end