Broken Arrow City Council
Meeting of: 10/15/24
Title:
title
Approval of and authorization to purchase two (2) new American Emergency Vehicle (AEV) ambulances from Professional Ambulance Service DBA SERVS using a purchasing consortium including the additional equipment needed for service and approval of and authorization to execute Budget Amendment Number 9 for Fiscal Year 2025
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Background:
Earlier this year, the Council approved two separate Sales Tax Capital Improvement (STCI) projects totaling $800,000. Combined these two projects were originally intended to remount three (3) ambulances and purchase three (3) cardiac monitors for the Fire Department as part of the STCI budget for FY2025. However, staff recently identified two (2) AEV Ambulances that are ready for production beginning in December 2024 that can be purchased at 2022 build pricing.
The Fire Department is requesting approval of and authorization to execute Budget Amendment Number 9 for Fiscal Year 2025 to purchase two (2) new AEV ambulances from Professional Ambulance Service DBA SERVS including the additional equipment needed for service. This purchase will be in lieu of the currently budgeted remount of three ambulances and purchasing cardiac monitors.
The AEV Ambulances will be purchased using one of the buying consortiums which comply with the competitive bidding process. In the past the city has used the Houston-Galveston Area Council (HGAC) to save time and money on the purchase of ambulances. In addition to improved efficiency, there are also no local ambulance manufacturers, so staff recommends utilizing this process again.
HGAC is a procurement source for government agencies. All vendors contracted with HGAC offer the best prices to governmental entities. They also meet the criteria required of competitive bidding and are in accordance with Oklahoma State Competitive Bid Act and City purchasing requirements.
It is important to note that the additional equipment needed from Stryker, (Stryker power loader, Knox Boxes, radios, and narcotic safes) is included in this Council request. These additional items are necessary for a fully equipped ambulance and will be purchased with the remaining budgeted funds.
The SERVS quote for the outright purchase of two (2) AEV Ambulances is $676,532.00.
The cost of ambulances, as with all products, continues to increase year after year. These discounted ambulances are available to Broken Arrow due to industry strain post-COVID that lead to the dealer’s inability to provide the City of Broken Arrow ambulances from an order in 2022 in a timely manner. As a sign of good faith, due to our long-standing relationship, SERVS and AEV is honoring the pricing from 2022 for the City of Broken Arrow.
Purchasing these ambulances at 2022 pricing is a significant savings of $120,790. In addition to the cost savings, these ambulances will be ready for service before the end of the fiscal year whereas the current lead time on production is 24-36 months.
Cost: $676,532.00
Funding Source: Sales Tax Capital Improvement
Requested By: Jeremy Moore, Fire Chief
Approved By: City Manager’s Office
Attachments: AEV Sales Agreement
FY25 BA #9
Recommendation:
recommend
Approve the purchase of two (2) New AEV ambulances from Professional Ambulance Service DBA SERVS including the additional equipment needed for service and approval of and authorization to execute Budget Amendment Number 9 for Fiscal Year 2025.
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