Broken Arrow City Council
Meeting of: 12-03-2024
Title:
title
Ratification of the City Manager executed Professional Services contract with Crystal-Clean, LLC for emergency environmental cleaning services for the wet well at the Lynn Lane Water Reclamation Facility
End
Background:
On Saturday, November 9, 2024, City plant staff observed difficulties in pumping operations with the wet well submersible pumps during a significant high in-flow event resulting from the excess rain upstream of the Lynn Lane Wastewater Treatment Plant. On Monday November 11, 2024, plant staff reported three of the five main submersible pumps that regulate flows into the plant were offline and inoperable. Since this event, plant operations have been operating off retrofitted backup pumps, and emergency rental hydraulic submersible pumps tied in tandem with an in house super 8 diesel pump to provide up to 18 MGD capacity.
After initial investigations it was discovered that due to upstream sewer line sink holes and excess inflow and infiltration, the wet well has become impacted by a large volume of soil and debris. This soil and debris are the direct cause of the pumps becoming inoperable through completely jamming the internal impellers and overloading the pumps.
As such, plant staff had developed a plan to vacuum clean and evacuate the soils from the wetwell structure by utilizing a specialty environmental cleaning company. Plant staff solicited quotes from four Oklahoma based environmental cleaning companies which resulted in two provided quotes and two provided “No Availability of Resources” notifications. Within these quotes, Crystal Clean, LLC and Rufnex Oilfield Services were able to submit quotes and had the ability to provide staffing to the project. Under close review of the proposals, Crystal Clean, LLC., while more expensive, provided the best overall value to the citizens in regard to timing, capacity, and action plan for work. It was determined that the project will require an estimated three (3) days of cleaning given the proposed plan by Crystal Clean, LLC. with a services rate of thirty-thousand dollars ($30,000) per day. Subsequently, the total ninety-thousand-dollar ($90,000) contract was negotiated and ultimately executed by the City Manager on Monday November 18, 2024, under the classification of a natural emergency as defined in Section 9-1 of the Broken Arrow Code and justifying adoption of a Resolution to such effect (being declared on 12-03-2024 agenda). Immediate attention was required to protect the public safety, public welfare and ensure public safety.
Thus, it is staff’s recommendation to ratify this executed contract with Crystal Clean, LLC. previously executed by the City Manager under the natural emergency conditions.
Cost: $90,000
Funding Source: Utilities Department Operating Budget
Requested By: Timothy S. Robins, PE - Director of Utilities
Approved By: City Manager’s Office
Attachments: Professional Services Agreement - Crystal-Clean, Inc. 11-18-24 Executed
Recommendation:
recommend
Ratify the execution of the City Manager executed Professional Services contract with Crystal-Clean, LLC. for emergency environmental cleaning services for the wet well at the Lynn Lane Water Reclamation Facility
end