Broken Arrow City Council
Meeting of: 05-17-2016
To: Mayor and City Council
From: Office of City Manager
Title:
title
Waiver of formal competitive bidding, and approval of and authorization to purchase and provide for the installation of audio visual equipment for the Broken Arrow Police/Fire Training Center, from Ford Audio-Video Systems, LLC as bid under the Oklahoma Statewide contract, SW1021, and approval of and authorization to execute a System Installation Agreement with Ford Audio-Video Systems, LLC
End
Background:
The State of Oklahoma currently has a Contract for the purchase and installation of audio visual equipment from Ford Audio-Video Systems LLC. Contract Number SW1021 is valid from October 15, 2015, to October 14, 2016. All State Departments, Boards, Commissions, Agencies and Institutions as well as Counties, School Districts and Municipalities may purchase audio visual equipment from this contract. Base pricing and selected options for the equipment are reflected in the attached proposal. The proposal includes the bid for this equipment under the State Contract.
The purpose for this project is to purchase audio visual equipment for the large flat classroom at the Broken Arrow Police/Fire Training Center. Once completed, this space would be used to conduct large training classes and/or host large events and meetings for both the Police Department and the Fire Department. This space has also been utilized in the past for various Home Owner’s Association meetings and by Leadership Broken Arrow.
Furthermore, Ford Audio-Video has successfully completed numerous projects at both the Police/Fire Training Facility and the Public Safety Complex. The Police Department and the Fire Department recommend the purchase from Ford Audio-Video Systems, LLC as the most advantageous. Funds have been appropriated and are available in the Police Sales Tax Capital Improvement Fund in the amount of $17,848.00 and from the Wagoner County Fire District Sales Tax Fund in the amount of $15,002.00.
Cost: $32,850.00
Prepared By: David N. Boggs, Chief of Police
Reviewed By: Police Department
Finance Department
Acting Assistant City Manager - Administration
Legal Department
Approved By: Michael L. Spurgeon, City Manager
Attachments: Ford Audio-Video Proposal with Breakdown of invoicing for Police and Fire, State of Oklahoma Ford Audio-Video Systems LLC Contract SW1021 and System Installation Agreement
Recommendation: Approve the purchase and authorize installation of Audio Visual equipment from Ford Audio-Video Systems, LLC pursuant to the State Contract, and approval of and authorization to execute a System Installation Agreement.