Broken Arrow City Council
Meeting of: 04-05-2016
To: Mayor and City Council
From: Office of the Fire Chief
Title:
title
Approval of and authorization to execute a contract between Resource Management Associates and the City of Broken Arrow to provide Promotional Examinations for the Fire Department
End
Background:
There are two (2) Fire Investigator positions and one (1) Training major position that are currently vacant. A selection process is necessary to identify competent candidates for the Fire Chiefs selection. It is possible that within the next year, there may be other such vacancies that would require additional promotional testing processes. To address the current need for testing and any such other promotional testing that might be required within the next year, the Human Resources Department and Fire Department requested cost proposals from various testing companies to administer both Written and Assessment center promotional examinations. This testing could occur for the ranks of Fire Lieutenant, Fire Captain, Major, Chief Officer, Training Officer, Investigator and Fire Marshal. The maximum number of candidates for each rank is 60, but the actual numbers of candidates that may choose participate in any particular examination is unknown at this time.
The potential vendors were provided with the requirements for the Fire Department’s Promotional Process, and the applicable Article from the Collective Bargaining Agreement. The Human Resources Department and the Fire Department solicited Requests for Proposal from numerous vendors throughout the United States and received four (4) quotes.
The Fire Chief reviewed the RFP responses and determined Resource Management Associates was the most advantageous. The proposed contract with Resource Management Associates has been reviewed by the City of Broken Arrow Legal Department and its terms have been negotiated. A copy of the proposed contract is attached to this fact sheet. Because the cost of the testing process is directly related to the number of candidates and whether the process involves an assessment center, the exact cost for any given exam cannot be known at this time.
The projected costs for any particular exam, will vary based upon the number of candidates, but are generally not expected to exceed $25,000.00.
Cost: Estimated up to $25,000
Prepared By: Steven Jarrett, Deputy Fire Chief
Reviewed By: Finance Department
Acting Assistant City Manager - Administration
Legal Department
Approved By: Michael L. Spurgeon, City Manager
Attachments: Resource Management Associates Contract
Recommendation:
Approve the Contract with Resource Management Associates and authorize its execution.