Broken Arrow City Council
Meeting of: 01-19-2016
To: Mayor and City Council
From: Office of the Fire Chief
Title:
...title
Approval of and authorization to purchase a One (1) Ton regular Cab Pickup (2016 Ford F-350) for the Fire Department from Bill Knight Ford, pursuant to the Oklahoma statewide contract
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Background:
The Fire Department budgeted for the purchase of a One (1) Ton regular Cab Pickup to replace and enable the surplus of a 1987 model Brush Truck. The one ton regular cab pickup will be purchased under the Oklahoma Statewide Contract for Passenger Vehicles and Light Duty Trucks SW-35. All State Department, Boards, Commissions, Agencies and Institution, as well as Counties, School Districts and Municipalities may purchase vehicles from this contract. Pricing under this contract is good until September of 2016.
Section 2-27 of the Broken Arrow Code addresses exemptions to full competitive bidding for supplies, materials and equipment. It provides that formal competitive bidding is not required when those items can be purchased at a price not exceeding that set by the state purchasing agency. All equipment on the State contract has been competitively bid and purchase by the City is authorized by state law.
The bid tabulation includes all vendors submitting bids for this type of one ton Regular Cab Pickup under this contract. The Fire Department recommends the state bid from Bill Knight Ford for a 2016 Ford F-350 as the most advantageous. The price for the pickup, with options calculated in is $27,167.00. Base pricing and selected options are reflected in the attached bid tabulation. Funds for this purchase are available in the Sales Tax Capital Improvement Fund in the amount of $70,000.00.
Cost: $27,167.00
Prepared By: Steven Jarrett, Deputy Fire Chief
Reviewed By: Fire Department
Finance Department
Legal Department
Assistant City Manager - Administration
Approved By: Michael L. Spurgeon, City Manager
Attachments: Bid tabulation 12-11-15 on state contract number SW-35
Recommendation: Approve the purchase of a One Ton Regular Cab Pickup from Bill Knight Ford pursuant to the State Contract.