Broken Arrow City Council
Meeting of: 04-19-16
To: Mayor and City Council
From: Department of Engineering and Construction
Title:
title
Consideration, discussion, possible approval of and authorization to execute a Minor Change Order C01 (Change of Plans) for Third Generation Electrical, Inc. Construction Contract 166022, Central Park Electrical Upgrade
End
Background:
The electrical system at Central Park has proven to be inadequate to support concession and food trailers for large events such as Rooster Days. As a result, funds were included in a request for Vision 2025 surplus funds to improve the Park’s electrical system. The Department of Engineering and Construction recommended a contract with the engineering firm of Flynt & Kallenberger, Inc., to upgrade the electrical system. The design was completed and the project was advertised for bids on November 23 and 30, 2015. The low bid of $352,596.55 for the base bid and all 14 additive alternates was submitted by and awarded to Third Generation Electrical, Inc. Notice to Proceed for construction was issued on February 1, 2016.
This Change Order addresses two additions to the contract:
• Add into the contract fencing to be installed around each of the transformers (2). The fence must consist of 6-foot tall sections of 6-gauge black vinyl coated fencing with black powder coated metal posts and rails. A gate must be installed at each transformer. Plans and specifications are attached for the Council’s review.
• At the request of the Parks Department, the contractor must provide on-call electrician services during the first two days of Rooster Days, as noted in the contractors’ estimate attached. During the on-call services, a load test must be performed on each of the transformers and a report generated
This change includes 20 additional contract days to account for the services during the Rooster Days festival, extending the day count to 110 days.
The additional cost associated with these changes is as follows:
Previous Change Orders: $0.00
This Change Order: $11,130.74
Total Cost of Change Orders: $11,130.74
Original Contract Amount: $352,596.55
Revised Contract Amount: $363,727.29
Percent Change in Contract: 3.16%
Cost: $11,130.74
Prepared By: Jeff Bigby, P.E, Acting Director of Engineering and Construction
Reviewed By: Engineering and Construction Department
Finance Department
Assistant City Manager - Operations
Legal Department
Approved By: Michael L. Spurgeon, City Manager
Attachments: Minor Change Order CO1
Recommendation:
Approve Minor Change Order C01 and authorize its execution.