Broken Arrow City Council
Meeting of: 11-16-2026
Title:
title
Approval of and authorization to execute State of Oklahoma Department of Transportation (ODOT) Supplemental and Modification Agreement No. 2 Project Maintenance, Financing, and Right-Of-Way Agreement for the Olive Avenue from Kenosha to Albany, Project No. STP-272B(451)IG, J/P No. 33310(04) (Project No. ST1710) and authorization to pay Oklahoma Department of Transportation Invoice
End
Background:
The design and right-of-way acquisitions for Olive Avenue Improvements project, a 2014 GO Bond project (ST1710) utilizing federal Surface Transportation Program (STP) grant funds, are complete and utility relocations will be completed by the end of the year. Staff worked with ODOT to schedule a January 2027 letting and on August 18, 2026, the governing body approved execution of the State of Oklahoma Department of Transportation (ODOT) Supplemental and Modification Agreement No. 1 Project Maintenance, Financing, and Right-Of-Way Agreement for the project. The agreement, at that time, identified the total federal funding for the project was $7,946,000.00 and the City’s match was identified as $1,964,332. Within that funding agreement previously approved by City Council and ODOT, relocation of the City waterline was included in the total project cost and subsequent cost share.
ODOT later determined that federal funding was not allowed for use in City waterline relocations (considered non-participating) and therefore recalculated the funding responsibilities and provided a revised agreement. The attached Agreement No. 2, correcting the original total project cost ($8,921,454.00) and cost shares, provides for a revised federal share of $7,137,163.00 (80% federal participating share) while the City’s share has been revised to $2,684,496.00 (20% participating city share, or $1,784,291.00, plus $900,205.00 non-participating waterline city cost). These numbers also reflect a 12% inspection fee for construction oversight by ODOT designated personnel. This corrected funding agreement with ODOT supersedes the previous agreement approved in August of this year. Due to this, the $1,964,332.00 included in the previously approved funding agreement has been superseded by the total City of Broken Arrow financial responsibility now estimated at $2,684,496.00 (an increase of approximately $720,164.00 from the original approved funding agreement).
To keep the project in position for an ODOT January 2027 letting, the attached ODOT Supplemental and Modification Agreement No. 2 is required to be executed. Staff recommend approval of the ODOT Supplemental and Modification Agreement No. 2 as well as payment of companion invoice.
Cost: $2,684,496.00
Funding Source: 2014 & 2018 GO Bond funds
Requested By: Charlie Bright, P.E., Director of Engineering and Construction
Approved By: City Manager’s Office
Attachments: 20261109-Supplemental Modification Funding Agreement No2-ST1710.pdf
20261106-33310(04) ODOT INVOICE-ST1710.pdf
Recommendation:
recommend
Approve and authorize execution of State of Oklahoma Department of Transportation Supplemental and Modification Agreement No. 2 and authorize payment of Oklahoma Department of Transportation Invoice.
end