Broken Arrow City Council
Meeting of: 11-09-2015
To: Mayor and City Council
From: General Services Department
Title:
title
Approval of the purchase of a one-ton cab and chassis from Bob Hurley Ford pursuant to the Oklahoma statewide vehicle contract for the Parks Department
End
Background:
The Parks Department has budgeted for the purchase of a one-ton work truck. The truck will replace and older unit and the chassis will be purchased under the Oklahoma Statewide Contract for Passenger Vehicles and Light Duty Trucks number SW035. All State Departments, Boards, Commissions, Agencies and Institutions, as well as Counties, School Districts and Municipalities may purchase vehicles from this contract. Pricing under this contract is good until September 14, 2016.
Section 2-27 of the Broken Arrow Code addresses exceptions to the established competitive bidding process. It provides that supplies, materials, equipment or contractual services when purchased at a price not exceeding a price set by the state purchasing agency or any other state agency authorized to regulate pricing for items purchased by the state are excepted from formal competitive bidding. Purchase from the state contract is, therefore, authorized under City ordinance.
The bid tabulation includes all vendors submitting bids for this type of chassis under this contract. The Parks Department recommends the state bid from Bob Hurley Ford for a Ford F-350 as the most advantageous bid. The price for the chassis, with options calculated in $26,241.00. Base pricing and selected options are reflected in the attached bid tabulation. Funds for this purchase are available in the Sales Tax Capital Improvement Fund in the amount of $44,000.00. Remaining funds in the project will be used to have a utility/service body purchased and installed on the chassis.
Cost: $26,241.00
Prepared By: Lee Zirk General Services Department
Reviewed By: Parks Department
Finance Department
Legal Department
Assistant City Manager
Approved By: Michael Spurgeon, City Manager
Attachments: Bid tabulation on state contract number 100009341
Recommendation:
Award the most advantageous bid for one (1) Ford F-350 cab and chassis to Bob Hurley Ford pursuant to the State Contract.