Broken Arrow City Council
Meeting of: 09-02-2025
Title:
title
Approval of and authorization to purchase one (1) Ford F-150 Crew Cab 4x4 from Vance Country Ford pursuant to the Oklahoma State purchasing contract SW0035 for the Street & Stormwater Department
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Background:
Funds have been approved for the purchase of one (1) new F-150 Crew Cab 4x4 truck for the Sign Shop Division of the Streets & Stormwater Department. This acquisition is identified under Project Number 2653130 in the FY2026 budget with $56,000 allocated for the purchase.
To maximize resources and achieve cost efficiencies, staff recommends procuring the vehicle through the Oklahoma Statewide Contract SW0035. This contract allows municipal agencies across Oklahoma to purchase vehicles at pre-negotiated state contract pricing, eliminating the need for a separate bid process while providing substantial cost and administrative savings. Utilizing State Contract SW035 ensures compliance with budgetary constraints while securing a durable, high-quality asset for the Parks Department.
Section 2-27(b)(5) of the Broken Arrow Code of Ordinances provides an exception to the competitive bidding process for supplies, materials, equipment, or contractual services purchased at a price not exceeding that set by the state purchasing agency, any other state agency authorized to regulate prices, or from purchasing consortiums.
In addition, Section V.d of the Broken Arrow Purchasing Manual authorizes purchases from “the state contract or other purchasing consortiums,” noting that such purchases eliminate the need for formal competitive bidding. State contract pricing qualifies under both the Code of Ordinances and the Purchasing Manual.
Following a review of available options, staff recommends approval to purchase one (1) F-150 Crew Cab 4x4 truck from Vance Country Ford in the amount of $46,781.00 through State Contract SW0035.
Cost: $46,781.00
Funding Source: 2653130-3305300-570020
Requested By: Ryan Baze, Director of Maintenance Services
Approved By: City Manager’s Office
Attachments: 2025 FORD F150 CREW 4X4, SW0035 Fully Executed Vance Country Ford contract
Recommendation:
recommend
Approval of and authorization to purchase one (1) Ford F-150 Crew Cab 4x4 from Vance Country Ford, pursuant to the Oklahoma State purchasing contract SW0035 for the Street & Stormwater Department
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