Broken Arrow Municipal Authority
Meeting of: 11-04-2025
Title:
title
Approval of and authorization to execute the purchase of one (1) New 2027 Western Star 49X Haul Truck from Premier Truck Group of Tulsa, pursuant to the Oklahoma Statewide Contract for the Utilities Department
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Background:
Unit 0602 is a Transport truck utilized by the Waste Water Treatment Plant to haul sludge. The age and condition of this unit have reached the end of a serviceable life-cycle. Repair costs and downtime for this unit have exceeded reasonable thresholds for this critical equipment, as such, the utilities department has re-purposed funding from two (2) less critical projects and consolidated remaining funds from two (2) completed projects to fund the purchase of the replacement for unit 0602.
Funds from two (2) FY2026 projects have been consolidated along with budget transfers from remaining funds from two (2) additional completed FY2026 projects to cover the cost of this replacement unit.
(1) 1 single cab pickup with flatbed for the Waste Water in the amount of $105,000.00 and identified as project #2654350.
(2) 1 trailer (to be utilized with flatbed) for the Waste Water Plant in the amount of $35,000.00 and identified as project #2654370.
(3) Budget transfer of remaining funds for Conveyer project in the amount of $32,000.00 and identified as project #2654380
(4) Budget transfer of remaining funds for the Finescreen project in the amount of $13,000.00 and identified as project #2654360
To maximize resources and achieve cost efficiencies, staff recommends procuring one (1) New 2027 Western Star 49X Haul Truck from Premier Truck Group of Tulsa, pursuant to the Oklahoma Statewide Contract SW035T for the Utilities Department. Utilizing this cooperative agreement ensures compliance with budgetary constraints while securing a durable, high-quality asset for the Utilities Department.
Section 2-27(b)(5) of the Broken Arrow Code of Ordinances provides an exception to the competitive bidding process for supplies, materials, equipment, or contractual services purchased at a price not exceeding that set by the state purchasing agency, any other state agency authorized to regulate prices, or from purchasing consortiums.
In addition, Section V.d of the Broken Arrow Purchasing Manual authorizes purchases from “the state contract or other purchasing consortiums,” noting that such purchases eliminate the need for formal competitive bidding. State contract pricing qualifies under both the Code of Ordinances and the Purchasing Manual.
Pricing of this truck includes a 7 year/250,000-mile extended service warranty and is reflected in the attached quote for the total amount of $181,194.00. Staff has identified this as a responsible quote and, therefore, recommends purchase from Premier Truck Group of Tulsa, pursuant to the Oklahoma Statewide Contract.
Cost: $181,194.00
Funding Source: 2654530-2205410-570020
Requested By: Ryan Baze, Director of Maintenance Services
Approved By: City Manager’s Office
Attachments: 2027_Western_Star_Specs_PA, 2027_Western_Star_Specs, SW0035T Fully Executed Premier contract , Budget Transfer
Recommendation:
recommend
Approve and authorize the execution of the purchase of one (1) New 2027 Western Star 49X Haul Truck from Premier Truck Group of Tulsa, pursuant to the Oklahoma Statewide Contract for the Utilities Department
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