Broken Arrow Municipal Authority
Meeting of: 03-06-2018
To: Chairman and Authority Members
From: Streets and Stormwater Department
Title:
.title
Review of proposals received and award of the most advantageous proposal to J & J Bowers Lawn for grounds maintenance
End
End
Background:
The Streets and Stormwater Department has requested and sought proposals to secure an annual mowing and trimming services contract for 84 areas at various arterial right-of ways, primarily adjacent to subdivisions. These services greatly improve the looks of the City and will free up assets to deal with other projects.
Seventeen vendors were solicited for a request for proposal, a total of six proposals were received. A proposal from WCD Enterprises LLC, did not meet specifications as they are out of state. Lawn America did not return the Interest and Proposal affidavit. J & J Bowers Lawns submitted the lowest bid proposal at $2,675.00 per mowing cycle. It is expected that approximately 28 cycles of mowing, beginning March 31, 2018 through October 15, 2018, with the seven day cycles beginning on Monday and ending on Sunday, will be required during the term of this agreement.
Staff has reviewed the proposals and recommends awarding the mowing contract to the most advantageous proposal, J & J Bowers Lawns for grounds maintenance. The total estimated amount for the mowing season is $74,900.
Funds for these services have been appropriated and are available in the Broken Arrow Municipal Authority (BAMA) fund in the budgeted amount of $150,000.
Cost: $74,900.00
Prepared By: Chuck Williams, Interim Director of Streets and Stormwater
Reviewed By: Finance Department
Assistant City Manager - Operations
Legal Department
Approved By: Michael L. Spurgeon, City Manager
Attachments: Bid tabulation on bid 18.148
Recommendation: Approve and award the most advantageous proposal to J & J Bowers Lawn for grounds maintenance.