Broken Arrow City Council
Meeting of: 01-21-2020
Title:
title
Approval of and authorization to execute Change Order #1 with H & G Paving Contractors, Inc. for Construction Contract ST1616; Washington Street Improvements from Garnett Road to Olive Avenue
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Background:
The improvements on Washington Street from Garnett Road to Olive Avenue include approximately 1.0 mile of roadway widening from 3 to 5 lanes with asphalt pavement along with the addition of concrete curb and gutter, sidewalk, trail, driveways, water line relocation, traffic signalization, enclosed storm sewer system, retaining wall, RCB bridge widening and RCP cross drain extension. The project was advertised for bid on December 10 and 17, 2018. Bids were opened on January 22, 2019, with the lowest responsible bidder being H & G Paving Contractors, Inc., with a Total Bid of $5,462,910.54.
This Change Order #1 addresses the following additions to the contract:
As noted within the attached letter from H&G Paving Contractors dated November 26, 2019, since the notice to proceed of the project, the contractor has been impacted by the utility relocation efforts underway by various private utility companies. The City of Broken Arrow has acknowledged the impacts and effects to the project as outlined within the letter and has agreed to the terms set forth within Scenario 1; Construct project once ALL utilities are clear. As part of this change order, the contractor shall be paid for the following items: Remobilization of the contractors forces to the project, compensation of additional labor and equipment utilizations due to the utility relocation conflicts supported by the attached ODOT breakdown submittals, and additional Traffic Control costs due to the extension of the project time line assuming the addition of 330 calendar days of construction (shall be paid out as percentage throughout project). The additional noted costs within Scenario 1 shall be addressed upon receipt of further documentation and negotiation.
Contract Time Adjustments:
As noted within the H&G Paving letter of November 26, 2019; the City has agreed to the additional contract time and thus an additional 300 calendar days shall be added to the contract.
The contractor has agreed to remobilization of the contract upon completion of utility relocation efforts in January of 2020.
The additional cost associated with these changes is as follows:
Previous Change Orders: $0.00
This Change Order: $149,337.00
Total Cost of Change Orders: $149,337.00
Original Contract Amount: $5,462,910.54
Revised Contract Amount: $5,612,247.54
Percent Change in Contract: 2.73%
Applicable to Comp. Bid Act: 2.7%
Cost: $149,337.00
Funding Source: General Obligation Bond 2014
Requested By: Michael Kyser, Acting Engineering and Construction Director
Approved By: City Manager’s Office
Attachments: ST1616 - Change Order #1
Recommendation:
recommend
Approve and authorize execution of Change Order #1 with H & G Paving Contractors, Inc. for Construction Contract ST1616; Washington Street Improvements from Garnett Rd to Olive Ave
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