Broken Arrow Municipal Authority
Meeting of: 10-06-2026
Title:
title
Approval of and authorization to purchase one (1) 2027 F550 From Vance Country Ford, pursuant to Statewide contract SW0035 for the Utilities Department
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Background:
The Utilities department requests the purchase of one (1) new 2027 Ford F550 with with service body from Vance Country Ford, pursuant to Statewide Contract SW0035 for the Sewer division. Funding for this purchase was approved in the FY2027 budget and identified as project 2754300 for the purchase of a 1 Ton Crew Cab 4x4in the amount of $78,500. Cost for this unit is $83,839.00, as such, a prepared budget transfer form is included in the attachments which reflects a transfer in the amount of $6,000 from savings from project 2754370 into this project.
To maximize available resources and achieve cost efficiencies, staff recommends purchasing the unit from Vance Country Ford pursuant to Statewide Contract SW0035. Utilizing this cooperative purchasing agreement eliminates the need for formal competitive bidding while securing a durable, high-quality asset within the approved project budget.
Section 2-27(b)(5) of the Broken Arrow Code of Ordinances provides an exception to the competitive bidding process for supplies, materials, equipment, or contractual services purchased at a price not exceeding the price established by the state purchasing agency, another state agency authorized to regulate prices, or an approved purchasing consortium.
Additionally, Section V.d. of the Broken Arrow Purchasing Manual authorizes purchases from state contracts and other purchasing consortiums, eliminating the need for formal competitive bidding. Sourcewell contract pricing qualifies under both the Code of Ordinances and the Purchasing Manual.
Staff has determined the quote to be responsible and recommends purchasing this unit from Vance Country Ford pursuant to Statewide Contract SW0035.
Cost: $83,839.00
Funding Source: 2754300-2205415-570020
Requested By: Ryan Baze, Director of Maintenance Services
Approved By: City Manager’s Office
Attachments: Broken Arrow - 27 FORD F550 CREW SVC BODY Q19835 - sewer, SW0035 Fully Executed Vance Country Ford contract, Budget Transfer Sewer Dept
Recommendation:
recommend
Approve and authorize the purchase of one (1) 2027 F2027 F550 From Vance Country Ford, pursuant to Statewide contract SW0035 for the Utilities Department
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