Broken Arrow Municipal Authority
Meeting of: 11-17-2025
Title:
title
Approval of and authorization to rescind the purchase and installation of (15) HVAC Replacement units and (1) mini-split system for the City of Broken Arrow Operations Office Building, from Trane Company pursuant to the OMNIA Partners Purchasing Cooperative
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Background:
On October 21, 2025, the Broken Arrow Municipal Authority (BAMA) authorized the purchase and installation of fifteen (15) HVAC replacement units and one (1) mini-split system for the City of Broken Arrow Operations Office Building, from Trane Company pursuant to the OMNIA Partners Purchasing Cooperative. The agenda item on October 21st was 25-1439.
The Maintenance Services Division budgeted for the replacement of the HVAC systems as part of the FY2026 Capital Improvement Program, under Project 2651030 in the amount of $288,000.
A proposal was obtained from Trane Company through the OMNIA Cooperative Purchasing Contract #Racine 3341, which included the purchase and installation of (15) split systems and (1) mini-split system, along with a 5-year parts and 7-year compressor warranty, and a 5-year labor warranty for defective parts.
The OMNIA Cooperative Purchasing Contract complies with Section 2-27(b)(5) of the Broken Arrow Code of Ordinances, which allows exceptions to the competitive bidding process when utilizing approved state contracts or purchasing consortiums.
Although the purchase was approved by BAMA on October 21st, 2025, a purchase order has not been issued to Trane Company. At this time, staff recommends rescinding the previous authorization to execute the agreement to allow for further review and coordination of project timing and budget alignment.
Cost: None
Funding Source: Project String 2651030-2205100-570150
Requested By: Ryan Baze, Director of Maintenance Services
Approved By: City Manager’s Office
Attachments: OOB TRANE
Recommendation:
recommend
Approval of and authorization to rescind the purchase and installation of (15) HVAC Replacement units and (1) mini-split system for the City of Broken Arrow Operations Office Building, from Trane Company pursuant to the OMNIA Partners Purchasing Cooperative
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