Broken Arrow City Council
Meeting of: 12-20-2016
To: Mayor and City Council
From: Streets and Stormwater Department
Title:
.title
Approval of bids received and award the lowest and most advantageous bid to Southwest Trailers for a 50-ton equipment trailer for the Street Division
End
EBackground:
The Street Division requested and sought bids for a 50-ton trailer for hauling heavy equipment. Fourteen (14) vendors were solicited to bid on this equipment, a total of four (4) bids were received. Only one of the four vendors met specifications. The second lowest bid, from Southwest Trailers, for a 2017 Landoll 950D-48-15 did not meet specifications, however, the items not meeting specifications were very minor in nature and will not affect intended use of the trailer. Staff recommends this bid be accepted as being the lowest responsible bid and is recommended for award by the Council. Base pricing, selected options, and warranty information are reflected in the attached bid tabulation.
The total price for the trailer with selected options is $78,683.00. Funds for this purchase have been appropriated and are available in the STCI Capital Improvement Fund in the available amount of $85,000.00. (Project No. 175322, Acct. No. 030-5300-431.70-04)
Staff recommends that the Council award the lowest responsible bid to Southwest Trailers.
Cost: $78,683.00
Prepared By: Steve Arant, P.E., Director of Streets and Stormwater Department
Reviewed By: General Services Department
Finance Department
Assistant City Manager - Operations
Legal Department
Approved By: Michael L. Spurgeon, City Manager
Attachments: Bid tabulation on bid 17.122
Recommendation:
Award the lowest and most advantageous bid to Southwest Trailers for the purchase of one 50-ton equipment trailer.