Broken Arrow City Council
Meeting of: 1-20-2026
Title:
title
Approval of and authorization to award the most advantageous bid to L&M Office Furniture, and approve and authorize the purchasing of Furniture for the Public Safety Complex (Project 2630200)
End
Background:
Project No. 2630200 (Bid No. 26.128) is for the replacement of aging furniture at the City’s Public Safety Complex. The goal of this project is to improve functionality, ergonomics, and overall efficiency throughout the building. Because of how the facility operates, this is a fairly complex furniture installation, with most offices requiring their own unique layout and setup.
At the request of the Broken Arrow Police Department, the Purchasing Division solicited bids for this project. The Invitation to Bid was advertised in the Tulsa World and on the City’s website and sent to five (5) vendors. Four (4) bids were received.
While L&M Office Furniture was not the lowest bidder, staff determined their proposal to be the most advantageous based on their past experience completing similar projects for the City. Given the complexity of this installation and the number of unique office configurations involved, staff believes it is important to use a vendor that has successfully managed this type of project for the City before. Based on L&M’s past performance and familiarity with City facilities, staff determined that selecting L&M helps reduce the risk of errors on a project of this size and complexity.
L&M Office Furniture has extensive experience with public safety facilities and has successfully completed several furniture projects for the City in the past. They maintain a local showroom and support staff in Tulsa, which allows for quicker response times, faster resolution of punch-list items, and more efficient warranty and service support both during and after installation. These factors are especially important for a project of this size and complexity within an active public safety facility.
The lowest bid, submitted by ICON Office Environments, totaled $66,500 and proposed the use of ICON-branded furniture as an “equivalent” to the specified HON furniture. While equivalents were allowed under the bid, ICON did not meet the bid’s equivalency submittal requirements within the bid requirements for a project of this complexity. This created additional concerns related to performance, compatibility, and long-term maintenance. L&M’s bid totaled $72,788.49, a difference of approximately $6,288.49 from the low bid. Staff determined that the reduced installation risk, proven performance, and stronger service and warranty support associated with L&M justified the additional cost and provided better overall value to the City.
As part of this project, staff is also requesting Council approval to allow L&M Office Furniture to remove and dispose of in accordance with City policy, as directed by the City. This will streamline the installation process and eliminate the need for the City to coordinate separate removal or disposal services.
Approval of this item will allow the City to move forward with the furniture replacement at the Public Safety Complex using the vendor determined to offer the most advantageous solution for this project.
Cost: $72,788.49
Funding Source: Project 2630200-3443001-570170
Requested By: Lance Arnold, Chief of Police
Approved By: City Manager’s Office
Attachments: 26.128 Bid Tab, L&M Bid Doc’s
Recommendation:
recommend
Approval of and authorization to award the most advantageous bid to L&M Office Furniture, and approve and authorize the purchasing of Furniture for the Public Safety Complex. (Project 2630200)
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