Broken Arrow Municipal Authority
Meeting of: 03-24-2026
Title:
title
Award the most advantageous bids to J & J Bowers Lawn Care for the South Side areas and Goodacre Lawn Care, LLC for the North Side areas. Designate Prodigy Lawn and Landscape as an alternate vendor to ensure service continuity as needed
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Background:
The Purchasing Department issued Bid 26.137 to solicit proposals for grounds maintenance services, including mowing and trimming at 76 locations along arterial rights-of-way, primarily adjacent to subdivisions. These services will enhance the city's appearance and ensure the designated areas remain well maintained.
Bid packages were distributed to eight vendors, with the opportunity advertised on the City of Broken Arrow website and in the Tulsa World. Seven (7) bids were received and evaluated based on cost, experience, and service capabilities. Following a comprehensive review, J & J Bowers Lawn Care was identified as the most advantageous bidder for the South Side, while Goodacre Lawn Care, LLC was selected for the North Side. To ensure service continuity, Prodigy Lawn and Landscape is designated as an alternate vendor.
The bid package allows for additional areas acquired by the City of Broken Arrow to be included in the agreement, with any price adjustments subject to approval at a rate per square foot.
Staff recommends awarding Bid 26.137 for the Grounds Maintenance Services Agreement to J & J Bowers Lawn Care for the South Side and Goodacre Lawn Care, LLC for the North Side as the primary service providers. To maintain flexibility and uninterrupted service, the Stormwater Department has the authority to reassign work to any of the three approved vendors as needed.
The agreement term will commence upon award and continue through June 30, 2027. The Broken Arrow Municipal Authority may exercise annual renewal options for up to five additional one-year periods as follows:
• July 1, 2027 - June 30, 2028
• July 1, 2028 - June 30, 2029
• July 1, 2029 - June 30, 2030
• July 1, 2030 - June 30, 2031
• July 1, 2031 - June 30, 2032
Cost: Pricing as specified in the submitted bid tabulation.
Funding Source: BAMA Fund 2205305-540280
Requested By: Tim Wilson, Director of Streets and Stormwater
Approved By: City Manager’s Office
Attachments: Bid Tab, J and J Bowers Agreement, Goodacre Agreement
Recommendation:
recommend
Award the most advantageous proposal to J & J Bowers Lawn Care for the South Side areas and Goodacre Lawn Care, LLC for the North Side areas. Designate Prodigy Lawn and Landscape as an alternate vendor to ensure service continuity as needed.
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