Broken Arrow City Council
Meeting of: 06-02-2025
Title:
title
Approval of and authorization to award and execute a Request for Proposal (RFP) for consultant services to provide fleet management consulting services to Matrix Consulting Group
End
Background:
The RFP for consultant services to provide fleet management consulting services was published on April 22, 2025. There were five (5) responsive proposals, opening occurred on May 25, 2025 at 14:00. Bids were tabulated and reviewed by staff. The top three (3) choices were selected for interview before final selection occurred.
Staff presented a request for proposal for fleet management consulting services to conduct a comprehensive review of its current fleet operations program to ensure superior customer service comprehensive life-cycle analysis. The City's fleet management program must be both competitive and customer-oriented. The City aims to develop a modern fleet management program that employs best management practices and well-established techniques coupled with a robust policy foundation.
The primary objective of this study is to evaluate the City's vehicle and equipment procurement, retention, and disposal life cycle. The study will provide recommendations for current and future needs and offer guidance on policy creation and maintenance for the fleet. The Consultant is tasked with identifying where "best fleet management practices" are being utilized and determining how to achieve better results in areas where they are not currently employed.
The five (5) responsive proposals were reviewed, three (3) were selected for interviews, and subsequent reference checks were conducted on the final candidates. Staff recommends utilizing the services of Matrix Consulting group as their proposal most closely aligned with the goals set forth in the RFP.
Cost: $88,880
Funding Source: General Government
Prepared By: Ryan Baze, Maintenance Services Director
Approved By: City Manager’s Office
Attachments: Matrix Consulting Group
RFP#25.153-Fleet Management Consulting Services-Tabulations
Recommendation:
Approve and authorize the award and execution of the Request for Proposal for consultant services to provide fleet management consulting services to Matrix Consulting Group