Broken Arrow City Council
Meeting of: 07-14-2026
Title:
title
Consideration, discussion and possible preview of an Ordinance adding Section 2-190 to Chapter 2 - Administration, Article X - Department of Finance, implementing cash payment rounding consistent with House Bill 3075 (The Oklahoma Common Cents Act), establishing Definitions, Applicability, Cash Collection Sites, Procedures, Accounting Requirements, and an Implementation Schedule; providing for Severability and Codification; and repealing all ordinances to the contrary
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Background:
House Bill 3075, the Oklahoma Common Cents Act (codified at 62 O.S. § 9002 et seq.), mandates that governmental entities implement procedures for rounding cash payments to the nearest five or ten cents in accordance with specified rules. This Ordinance implements those requirements for the City of Broken Arrow by establishing uniform cash-handling practices at all City cash-collection sites. The Ordinance defines "Cash" and "Electronic or non-cash payment," specifies applicability to all cash payments for City fees, fines, permits, utility bills, and other receivables, and lists the affected locations: Utilities Customer Service Center, Municipal Court, Permitting and Development Services, multiple Parks and Recreation facilities, Police Records Division, Fire Department locations accepting cash, and any other authorized sites. Rounding rules are set forth to round amounts ending in .01-.02 down, .03-.04 up to the next five cents, .06-.07 down, and .08-.09 up to the next ten cents. Electronic payments are exempt. The Finance Director will adopt implementation procedures, post required notices at cashier stations, and ensure third-party agents comply. Rounding variances will be accounted for through designated funds or standard over/short procedures, with appropriate internal controls. The Ordinance becomes effective November 1, 2026, with full compliance required by that date. This action ensures statutory compliance, streamlines cash transactions by reducing penny handling, and modernizes the City's payment collection processes with no material fiscal impact.
Cost: $0
Funding Source: No Source
Requested By: Trevor Dennis, City Attorney
Approved By: City Manager’s Office
Attachments: Preview Ordinance
Recommendation:
recommend
Preview the Ordinance and set for adoption.
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