Broken Arrow City Council
Meeting of: May 19, 2026
Title:
title
Approval of and authorization to award Bid No. 26.148 Opioid Abatement utilizing funds from Opioid Abetment Settlement Fund, Project No. 2630410 to Omni Institute and approval of and authorization to execute Budget Amendment Number 30 for Fiscal Year 2026
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Background:
The City of Broken Arrow issued Bid No. 26.148 seeking proposals from qualified organizations to conduct a comprehensive Community Needs Assessment in support of opioid abatement efforts within the City of Broken Arrow. This project will be funded through Opioid Abatement Settlement Funds and is intended to assist the City in identifying strategic, evidence-based investments related to opioid prevention, treatment, harm reduction, recovery services, and community intervention efforts.
The selected consultant will be responsible for completing a comprehensive assessment that includes data collection and analysis, stakeholder engagement, community surveys, gap analysis, regional analysis, best practice review, and strategic recommendations for future opioid abatement funding allocations. Deliverables will include a Community Needs Assessment Report, Strategic Action Plan, and presentation to City leadership and/or the City Council.
Bid No. 26.148 was opened on 04/13/2026. This solicitation was advertised on the City’s website as well as in the Tulsa World. Bid invitations were sent to seven (7) vendors, with three (3) vendors submitting proposals.
Proposals were evaluated by personnel from the Police Department, Fire Department, and Accounting Division, with a total of five (5) evaluators participating in the scoring process. Evaluation criteria included experience and qualifications, project approach and methodology, understanding of project goals, cost proposal, and references.
Staff recommends awarding Bid No. 26.148 to Omni Institute based on the evaluation scores submitted by the review committee. Evaluators identified Omni Institute’s project approach and methodology as major strengths within the proposal, noting that the submission provided significantly greater detail and demonstrated a stronger overall understanding of the project goals compared to the other vendors.
Crescendo submitted the lowest cost proposal and was considered a close second choice among the evaluation group. Crescendo received the highest score within the cost category due to its cost efficiency. However, the evaluation committee placed significant emphasis on overall quality, experience, and project approach, as funding for this project will be derived from opioid abatement settlement funds intended to support long-term community impact and strategic planning efforts.
Staff recommend award of Bid No. 26.148 to Omni LLC based on the evaluation of the proposals submitted.
Cost: $81,760
Funding Source: Fund 349, Opioid Abatement Settlement Fund, Project #2630410
Requested By: Lance Arnold, Chief of Police
Approved By: Broken Arrow City Council
Attachments: Signed Bid Tab 26.148, Omni Institute Bid Doc’s budget amendment #30
Recommendation:
recommend
Approval of and authorization to award bid No. 26.148 Opioid Abatement utilizing funds from Opioid Abetment Settlement Fund, Project No. 2630410 and approval of and authorization to execute Budget Amendment Number 30 for Fiscal Year 2026.
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