Broken Arrow City Council
Meeting of: 01-19-16
To: Mayor and City Council
From: Development Services Department
Title:
title
Approval of Tom Hendrix as the Project Manager and Michael Skates, Tom Cook, Jr., and Tom Caldwell as authorizing agents for the City of Broken Arrow for processing claims, invoices and other required documents of the Vision 2025 sales tax program
End
Background:
City Staff recently met with the Tulsa County Vision Authority agent, PMg, to discuss the recently approved City of Broken Arrow Capital Improvements Agreement. The discussion included particular requirements and attention to the various forms required for the Rose District Phase 4 projects. Included in Phase 4 are electrical upgrades at Central Park, a Zero Grade fountain at the Farmers Market, and Streetscape improvements at both the south end and north end of Main Street.
The first step is to identify the City agent(s) that will serve as the Project Manager and have authorization to execute payment documents. City Staff recommends that Tom Hendrix, Engineering Design Manager, serve as the Project Manager. This would allow him to sign the various contract forms for pay requests and other related matters on the project. In addition, we recommend that Michael Skates, Development Services Director, Tom Cook Jr., Controller, and Tom Caldwell, Finance Director, be authorized agents to back up Tom in his absence but also provide signatures for payments made through the Vision funds.
We anticipate receiving partial pay requests for portions of Phase 4 in the coming weeks.
Cost: Per Contract Agreements
Prepared By: Michael Skates, Development Services Director
Reviewed By: Engineering and Construction Department
Finance Department
Legal Department
Acting Assistant City Manager
Approved By: Michael L. Spurgeon, City Manager
Attachments: Vision 2025 Certificate of Incumbency
Recommendation:
Approve Tom Hendrix as the Project Manager and Michael Skates, Tom Cook, Jr. and Tom Caldwell as authorized agents of the City of Broken Arrow for processing claims invoices and other required documents of the Vision 2025 sales tax program.