Broken Arrow Municipal Authority
Meeting of: 03-18-2025
Title:
title
Award the most advantageous bids to J & J Bowers Lawn Care for the North Side areas and Prodigy Lawn & Landscape for the South Side areas. Designate Oklahoma Extreme Landscaping and Pressure Worx as alternate vendors to ensure service continuity as needed
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Background:
The Purchasing Department issued Bid 25.139 to solicit proposals for grounds maintenance services, including mowing and trimming at 70 locations along arterial rights-of-way, primarily adjacent to subdivisions. These services will enhance the city's appearance and ensure the designated areas remain well maintained.
Bid packages were distributed to eight vendors, with the opportunity advertised on the City of Broken Arrow website and in the Tulsa World. Five bids were received and evaluated based on cost, experience, and service capabilities. Following a comprehensive review, J & J Bowers Lawn Care was identified as the most advantageous bidder for the North Side, while Prodigy Lawn & Landscape was selected for the South Side. To ensure service continuity, Oklahoma Extreme Landscaping and Pressure Worx are designated as alternate vendors.
The bid package allows for additional areas acquired by the City of Broken Arrow to be included in the agreement, with any price adjustments subject to approval at a rate per square foot.
Staff recommends awarding Bid 25.139 for the Grounds Maintenance Services Agreement to J & J Bowers Lawn Care for the North Side and Prodigy Lawn & Landscape for the South Side as the primary service providers. To maintain flexibility and uninterrupted service, the Stormwater Department has the authority to reassign work to any of the four approved vendors as needed.
The agreement term will commence upon award and continue through June 30, 2025. The Broken Arrow Municipal Authority may exercise annual renewal options for up to five additional one-year periods as follows:
• July 1, 2025 - June 30, 2026
• July 1, 2026 - June 30, 2027
• July 1, 2027 - June 30, 2028
• July 1, 2028 - June 30, 2029
• July 1, 2029 - June 30, 2030
Cost: Pricing as specified in the submitted bid tabulation.
Funding Source: BAMA Fund 2205305-540280
Requested By: Tim Wilson, Director of Streets and Stormwater
Approved By: City Manager’s Office
Attachments: Bid Tab, J&J Bowers Bid, Prodigy Lawn Bid
Recommendation:
recommend
Award the most advantageous proposal to J & J Bowers Lawn Care for the North Side areas and Prodigy Lawn & Landscape for the South Side areas as the most advantageous bidders. Designate Oklahoma Extreme Landscaping and Pressure Worx as alternate vendors to ensure service continuity as needed.
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