Broken Arrow City Council
Meeting of: 12-15-2015
To: Mayor and City Council
From: Office of the City Manager
Title:
title
Approval of and authorization to purchase equipment for Storage Area Network replacement from Dell pursuant to the Western States Contracting Alliance for Computers as competitively bid by the State of Oklahoma’s Central Purchasing Division
End
Background:
To improve the City’s data storage capabilities, the existing Dell Equallogic Storage Area Network (SAN) needs to be replaced at the City’s disaster recovery site. Currently, there are 62TB of storage at the Public Safety Complex and 26TB at the disaster recovery site located in the Streets and Stormwater server room. Staff recommends a new 55TB Dell Compellent SAN be installed at the Public Safety Complex and an existing Dell Equallogic 62TB SAN be relocated to the disaster recovery site. This will increase the current amount of storage to approximately 50TB of usable data storage and approximately 62TB of storage at the disaster recovery site.
Section 2-27 of the Broken Arrow Code addresses exceptions to competitive bidding. It provides that supplies, materials, equipment or contractual services, when purchased at a price not exceeding a price set therefore by the state purchasing agency or any other state agency authorized to regulate prices for things purchased by the state, regardless of whether such price is determined by a contract negotiated with a vendor or otherwise, may be acquired without competitive bidding. The Central Purchasing Division of the Department of Central Services for the State of Oklahoma has entered into a contract under the Western States Contracting Alliance for computers, printers and LAN storage. Because of this exception in the Code, the City may purchase the necessary servers for this project from the state contract.
The City is standardized on Dell servers. Based upon the state contract and specifically based on the guidelines provided in the Western States Contracting Alliance (WSCA) Computers, Printers, and LAN Contract, Staff recommends expansion of existing Dell Compellent SAN’s for the data storage infrastructure.
Funding for this project is from the current fiscal year 2016 CIP budget. Staff recommends the purchase of the replacement Storage Area Network.
Cost: $65,040.24
Prepared By: Jannette McCormick, Acting Human Resources Director
Reviewed By: Finance Department
Legal Department
Acting Assistant City Manager
Approved By: Michael L. Spurgeon, City Manager
Attachments: Compellent Quote
10Gig Switches Quote
Recommendation:
To approve and authorize the purchase of equipment for Storage Area Network replacement from Dell.