Broken Arrow City Council
Meeting of: 12-15-15
To: Mayor and City Council
From: Department of Engineering and Construction
Title:
title
Review of bids received, award of the lowest and best bid, and approval of and authorization to execute a construction contract for Central Park Electrical Upgrade
End
Background:
The electrical system at Central Park has proven to be inadequate to support concession and food trailers for large events such as Rooster Days. As a result, funds were included in a request for Vision 2025 surplus funds to improve the parks electrical system. The Department of Engineering and Construction Department recommended a contract with the engineering firm of Flynt & Kallenberger, Inc., to upgrade the electrical system. The design was completed and the project was advertised for bids on November 23 and 30, 2015. Bids will be opened at 2:00 p.m. on December 15, 2015.
The engineer’s estimate for the work is $649,270.00, so a number of additive bid items have been included in the bid package to bring the cost within the funds available. Immediately after the bid opening, a bid tabulation will be prepared and forwarded to the City Council for award of the contract. The construction needs to be started as soon as possible so that the work can be completed by the mid-May Rooster Days event.
Vision 2025 surplus funds in the amount of $300,000.00 were requested for this project. The Capital Improvements Agreement with Tulsa County is pending. In addition other capital funds may be used to fund the project if necessary.
Cost: To Be Determined.
Prepared By: Douglas L. Tiffany, P.E., Director of Engineering and Construction
Reviewed By: Parks Department
Finance Department
Acting Assistant City Manager
Approved By: Michael L. Spurgeon, City Manager
Attachments: Certified Bid Tabulation (to be provided)
Recommendation: Award the lowest and best bid and approval of and authorization to execute a construction contract for the Central Park Electrical Upgrade