Broken Arrow City Council
Meeting of: 07-07-2015
To: Mayor and City Council
From: Development Services Department
Title:
title
Acknowledgement of bids received, as well as Stoney Creek Hospitality Corporation’s award of the lowest and best bid to Tri-Star Construction, and approval of a contract for site earth work and construction of certain utilities and infrastructure for the Stoney Creek Conference Center and Hotel using Vision 2025 proceeds allocated to the City of Broken Arrow
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Background:
Stoney Creek Hospitality Corporation contracted with the Broken Arrow Economic Development Authority (BAEDA) and the City of Broken Arrow for the development of a Conference Center and Hotel. Vision 2025 monies in the amount of $5,550,000.00 are dedicated to fund site infrastructure and pay for certain professional services.
Stoney Creek Engineering Company prepared plans associated with the site earth change work, a segment of water line, and an access drive. Cowan Group Consulting, on behalf of Stone Creek, prepared bidding documents for the project. The project was advertised for bids on May 8 and 15, 2015. Bids were opened on June 4, 2015. Seven (7) bids were received. The Certified Bid Tabulation is attached. The low bidder was Tri-Star Construction with a base bid proposal of $1,731,650.00 and an additive alternate 1 of $83,383.50 and an additive alternate 2 of $6,900.00. The engineer’s estimate base bid was $2,742,114.60 and an additive alternate 1 of $91,656.90 and an additive alternate 2 of $11,340.00
Cowan Group Consulting recommended the base bid and additive alternate 1. Additive alternate 2 was included in the event if additive alternate 1 came in too high on the mutual access drive on the eastern side of the property.
Cowan Group Consulting and City staff recommended Stoney Creek’s award of the contract to Tri-Star Construction for the base bid and additive alternate 1. Funding for the improvements will be from the Vision 2025 excess funds.
Cost: $1,815,033.50 (Base Bid plus Additive Alternate 1)
Prepared By: Michael Skates, P.E., CFM, Development Services Director
Reviewed By: Department of Engineering and Construction
Legal Department
Assistant City Manager
Approved By: Russell M. Gale, Acting City Manager
Attachments: Certified Bid Tabulation
Site Plan
Recommendation: Acknowledge Stoney Creek Hospitality Corporation’s award of the lowest and best bid to Tri-Star Construction and its approval of a construction contract for site earth work and construction of certain utilities and infrastructure.