Broken Arrow City Council
Meeting of: 04-16-2019
Title:
title
Approval of and authorization to execute a Promotional License on City Property allowing the Broken Arrow Chamber of Commerce to host the 2019 Rooster Days Festival
End
Background:
As the Council is aware, Rooster Days began in the early 1930’s. According to many sources, the Chamber of Commerce Established a special day for farmers to bring their excess roosters to market. As rural electricity and the availability of refrigeration improved egg storage, the event transformed into an annual community event. Rooster Days celebrates its 88th anniversary this year.
The City of Broken Arrow plays an important role in the success of Rooster Days. The availability of City facilities is typically handled through a Promotional License. Setup for the Festival will begin at 8:00 a.m. on Monday, May 6, 2019 and continue until 4:00 p.m. Thursday, May 9, 2019. This year, the Rooster Days festival is scheduled to open Thursday, May 9, 2019 at 4:00 p.m. and run through Sunday, May 12, 2019. The hours of operation for Thursday are from 4:00 p.m. to 11:00 p.m., Friday from 4:00 p.m. to 11:00 p.m., Saturday from 10:00 a.m. to 11:00 p.m. and Sunday from 12:00 p.m. to 6:00 p.m.
The Rooster Days Run/Walk will take place on Saturday May 11, 2019, beginning at 8:00 a.m. to 9:30 a.m. in downtown Broken Arrow followed by the annual Rooster Days Parade will take place on Saturday, May 11, 2019, at 10:30 a.m. to 12:00 noon in downtown Broken Arrow.
There will be carnival rides at Central Park during Rooster Days. The Chamber will provide the City proof of insurance for the Chamber, carnival, vendors and independent arcades and rides not associated with the contracted carnival. The City of Broken Arrow will also be named as an additional insured. The License also provides for alcohol sales and consumption within the fenced-in Festival area, with the exception of the Kids Zone. In accordance with state law, wineries and craft breweries may offer samples and purchase of items within a separate area.
As in years past, notification of the festival will be mailed to households in residential areas that bound Central Park. Two (2) parking passes will be mailed to each household for admittance into their neighborhood. Additional passes will be made available to residents requiring them. Staff recommends that the Council approve Promotional License Agreement.
Cost: $30,000 (based on costs from previous years)
Funding Source: General Fund
Requested By: Phil Hink, Interim Parks and Recreation Director
Approved By: Michael L. Spurgeon, City Manager
Attachments: Promotional License Agreement
Map A - Rooster Days Festival
Map B - Rooster Days Run/Walk Route
Map C - Rooster Days Parade Route
Recommendation:
recommend
Approve the Promotional License with the Broken Arrow Chamber of Commerce and authorize its execution.
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